BearBUY is a web-based system for purchasing goods and services on campus. It is a single online marketplace where Library staff go to shop and where Unit Heads and AULs/Directors can review and authorize these purchases online. In BearBUY, Library users can shop using:
- Hosted-Catalog Suppliers, which provide contract products and pricing via an electronic catalog
- Punch-out Catalog Suppliers, which have the connection on their website, but are branded for UCB and use UCB contract pricing
- Non-Hosted Catalog and Non-Punch-out Suppliers with BearBUY Forms
The centrally paid master office supply items can be found in BearBuy. Once logged into Bearbuy click on the Shopping cart Icon (on the left)> Shopping > View Favorites > LIBRARY MASTER OFFICE SUPPLY LIST (on the left). If you are new staff, please email LBS@berkeley.edu to be added onto the list. These items are listed by category and are the recommended supplies to purchase.
Note: Purchasing is supported by Campus Shared Services (CSS). A shopping cart must be assigned to Lynn Tran to review and submit to Campus Shared Services (CSS).
If the status of your shopping cart is still unchanged after three business days or you do not receive any communication/notification regarding your cart, please email Library Purchasing at LBS@berkeley.edu to follow up.
For any order valued at $10,000 or more, three quotes or a Proof of Price Reasonableness & Source Justification Form are required to attach to the BearBuy forms to justify source selection and price.
Approval Workflow
Purchases that are ordered through BearBuy and charged to unit funds (not central funds) require the approval of Library Unit Heads and AULs/Directors. For orders up to $999.99, shoppers email their Unit Head for approval. For orders of $1,000 or more, copy the AULs/Directors on the email for additional approval.
Approvals can be requested via Email or through Jira ticket to LBS@berkeley.edu.
The following information is required in the email approval request:
- Shopping cart name:
- Description of purchase (charged to unit funds):
- Purpose of purchase:
- Chartstring (if known):
- Estimated Cost:
Once approval is received, through a Unit Head or AULs/Directors reply authorizing the purchase on the unit funds. Shoppers then submit the order through BearBUY, attaching the approval email as additional documentation.