In this section, you’ll find information about the following:
- Entertainment Process
- Faculty Club and Women’s Faculty Club Guidelines
- Catered Event Guidelines
- Entertaining While Traveling
- Entertainment Forms and Resources
For Entertainment policy and campus guidelines, please visit the Controller’s website - Entertainment.
Entertainment Process
Learn the Library’s internal process for Entertainment planning and approvals. To directly bill payment or request reimbursement after an Entertainment event, LBS always requires the Entertainment Payment Request Form to be submitted to lbs@berkeley.edu. If you do not have blanket approval or the event has exceptional circumstances, the Entertainment Pre-Approval Form is also required. For reimbursement, itemized receipts are required for any single expense over $75.00.
Faculty Club and Women’s Faculty Club Guidelines
LBS can arrange payment for Entertainment activity at The Faculty Club and The Women’s Faculty Club on your behalf. Please contact LBS at lbs@berkeley.edu for the Library’s account numbers for each venue.
Catered Event Guidelines
The University has relationships with several excellent local caterers, email lbs@berkeley.edu if you’d like recommendations. Catering should be paid for with either a bluCard or through BearBuy. If the caterer requires a signed contract, submit the contract and the Entertainment Pre-Approval Form at minimum 7 business days prior to the event so the Library buyer can review it. If no contract is required, email lbs@berkeley.edu with an itemized quote and the Entertainment Pre-Approval Form.
Entertaining While Traveling
If you are hosting an Entertainment event while on business travel status, you will request reimbursement for the event in your travel expense report in the campus reimbursement system. List the business purpose, attendees, and per person costs in the special circumstances section or upload a completed Entertainment Payment Request Form.
Entertainment Forms and Resources
Here you will find a list of helpful links and forms related to Entertainment.