How to Request Direct Billed Airfare and Use ConnexUC

  1. Complete a Travel/Training Pre-approval Form prior to your trip. If you would like to directly bill your airfare to the Library, check the appropriate box on the form.
  2. Request approval from your supervisor, Head, and/or AUL (and SDC, if applicable) using any of the three pre-approval methods listed on the form.
  3. Send an email to lbs@berkeley.edu to create a Jira ticket to request direct billed airfare with the link to your approved Travel/Training Pre-approval Form. If you chose approval method 2 or 3, please also attach the appropriate approval documentation in your email.
  4. If you are not using LAUC-B, professional development or SDC funding, please ensure your form includes the correct full chartstring for the airfare.
  5. LBS will provide a Direct Bill ID via the Jira ticket. You will provide your Direct Bill ID when you book your flight through ConnexUC. All UC faculty and staff should have access to ConnexUC with their CalNet credentials. You will be prompted to update your profile if it’s your first time logging in.
  6. Explore flight options on ConnexUC. Please ensure your flights comply with UC policy. For complex flights, call a UC Travel Center (UCTC) agent at 1-800-235-8252. Dedicated travel agents are available Monday through Friday 8 am-12 noon, 1 pm-5 pm PT. After Hours and Emergency Assistance is available at the same number; a higher transaction fee will apply. For more information about booking through ConnexUC, visit the Controller’s ConnexUC Information page.
  7. Within 30 days of completing your trip, record your actual expenses in the campus reimbursement system on a Travel expense report and upload your receipts. This step is required even if you are not claiming any additional reimbursement. Please upload your flight itinerary along with your receipts. Send LBS your TRV expense report number via the original Jira ticket for review. 

Please note:
A Direct Bill ID for a particular trip cannot be reused for another trip.
Registration for travel insurance is automatic when you book your flight through ConnexUC.
If you have any questions, please email LBS at lbs@berkeley.edu.