Generally, employees are paid on a bi-weekly (non-exempt) or monthly (exempt) basis. Employees will use CalTime, the campus online timekeeping system, to enter and approve their hours by the payroll deadline.
To report CalTime and payroll issues, please submit a Jira case to Library HR by emailing hrd-library@berkeley.edu. Library HR will reach out to the appropriate contact for your situation.
Example Subject Lines:
- Issues with CalTime: Employee Name
- Paycheck Error: Employee Name
- Missed Timesheet/Time Punch: Employee Name
- Timesheet Correction: Employee Name
Manual timesheets for corrections or missed entries are available here and must be directly submitted to BEARS Payroll at bears_payroll@berkeley.edu.
CalTime Delegate Policy
Supervisors unable to review, edit, and approve their direct reports’ timesheets because they will be away, can delegate the responsibility to another employee. The ability to approve may only be granted on a temporary basis while the supervisor is away (i.e. vacation). Same day access can be requested in cases of sudden need.
Please submit a Jira case to Library HR requesting a delegate set up.