Travel

In this section, you’ll find information about the following:

For Travel policy and campus guidelines, please visit the Controller’s website for Travel and Key Points of the Travel Policy.

Travel Process

Learn the Library’s internal process for Travel planning and approvals. The Library requires approval from your supervisor, department head and AUL prior to travel, which can be captured via email, Jira or the Travel/Training Pre-Approval Form. Once you have approval, you can start planning your trip. For (direct billed airfare), (memberships or event registration), send your approval documentation to lbs@berkeley.edu with the pertinent information and we’ll pay for it on your behalf. If you don’t have any direct billed items, you can wait until after your travel is completed to contact LBSF. For reimbursement after travel has concluded, itemized receipts are required for airfare, domestic lodging, rental cars, conference registration and for any single expense over $75.00. Beginning January 2026, LBSF will input the expense report in the campus reimbursement system on your behalf. Your responsibility is to submit your receipts and the Travel Reimbursement Form to LBSF within 30 days of your travel concluding.

Direct Billed Airfare and ConnexUC

All UC Berkeley employees have access to reserving airfare, lodging and rental cars through ConnexUC which offers UC-negotiated rates for business travel. With prior approval for business travel, LBSF can provide a direct bill ID so that you don’t have to pay out of pocket for your airfare, it will be charged directly to a Library chartstring. Email lbs@berkeley.edu with your approval documentation and the relevant details.

Direct Billed Registration and Memberships

LBSF can purchase memberships, conference and class registration fees on your behalf using a UC Berkeley bluCard. Email lbs@berkeley.edu with your approval documentation and the relevant details.

Entertaining While Traveling

If you are hosting an Entertainment event while on business travel status, you will include that expense with your travel expenses when requesting reimbursement. The Library Travel Reimbursement Form includes a section specifically for Entertainment. Please include the Entertainment Pre-Approval Form and Entertainment Payment Request Form along with the required receipts. LBSF will input the Entertainment expenses on the expense report in the campus reimbursement system.

Travel Forms and Resources

Here you will find a list of helpful links and forms related to Travel.