Local holdings fields for UC Berkeley

Scope

This document outlines the local holdings fields that have been defined by UC Berkeley Library for use in Alma.

This is a work in progress and will be developed over time.

For indexing of local holdings fields in Alma, see MARC field indexing in Alma bibliographic and holdings records.

For mappings of fields in Millennium to Alma, see Millennium-to-Alma field mapping.

For local bibliographic fields, see Local fields and extensions for UC Berkeley.

911 Serial binding information

911 Serial binding information

Field definition and scope

A local holdings field used to record binding information for serial titles to inform the production of bind units and produce the Items to Bind reports in Alma Analytics.

Record and maintain serial binding information in a 911 field for serial titles that are still being received and sent for binding. Effective January 2025, use this field to record the most up-to-date binding information and update it if anything changes. Do not keep binding information in a separate spreadsheet. Remove binding details from field 852 $$x.

Do not delete 911 fields. Even after a title has been closed and the final binding has taken place, this information may be needed if rebinding is required or a closed title is reopened.

For detailed instructions for recording serial binding information in field 911, see Bind processing using the Items to Bind report and holdings 911 field and Using exported spreadsheets to create data to put in the 911 field.

Indicators

First Indicator
Undefined
_ - Undefined

Second Indicator
Undefined
_ - Undefined

Subfield codes

$a - Bind type (required)
$b - Color (required if $a is FC or National Bind)
$c - Bind by (required)
$d - Bind title (required if $a is FC or National Bind)
$e - Processor notes (optional)
$f - Bindery notes (optional)

Guidelines

$a - Bind type

Required

Record one of the following values:

FC
- Flush Cut, the only style of cloth binding currently used by Berkeley for serial binding
- Replaces Buck Bind, Berkeley Bind (B Bind), and LC
Mylar
National Bind
- A special sub-type of FC bind where the units are stitched together instead of having their spines chopped and glued.
  In the limited cases where National Bind is necessary, record National Bind in place of FC, and include National Bind in the Bindery notes (subfield $f).
Pam

$b - Bind color

Required if subfield $a is FC or National Bind

Record one of the following values if subfield $a is FC or National Bind:

Black
Blue
Brown
Dark Gray
Green
Light Blue
Light Green
Maroon
Navy
- This is the default color used for Berkeley if no color is recorded, but best practice is to always record it.
- Replaces Dark Blue
Orange
Red
Tan

Capitalization does not matter.

Buckram cover material is being phased out; the Bindery maintains a page with currently available cover materials and colors.

$c Bind by

Required

This subfield indicates how to record the Description field in a serial item record.

Record one of the following values:

v.
no.
date
y/y
ser.# v.
- Replace # with the series number (e.g., 3)
ser.# no.
- Replace # with the series number (e.g., 3)

Note that Bind by values were recorded in uppercase in Millennium, but should be recorded in lowercase in Alma.

$d - Bind title

Required if subfield $a is FC or National Bind

Record the title to appear on the spine of the bound volume in all caps. Use standardized abbreviations when available (see Periodical Spine Abbreviations).

If specific line breaks are desired, insert # characters for each line break. If no line breaks are indicated, the bindery will make line breaks automatically based on the thickness/length of the spine. Where bind titles traditionally had two line breaks (in Millennium, $$) between a publishing organization name and the title of the serial, use ##.

Note that Alma uses $$ as a delimiter, so it cannot be used to indicate a line break. The backslash (\), which the bindery likes for line breaks, is a special character in Alma Analytics. The work around is to use # in the 911 field and convert them to \ in the Items to Bind report.

Check Bind titles carefully when converting from the 952 field as Alma may have taken the first letter after a double line break ($$) as a subfield code.

$e - Processor notes

Optional

A free-text subfield used to record reminders about special treatment of a title necessary for those producing bind pieces and reviewing the Items to Bind report.

Use to record details such as:

Recent change to numbering scheme
Don’t bind until the index comes in the middle of the next volume cycle
Whether or not to bind in supplements
Adding pagination to the midspine
Not printing the continual numbering that is added to the Description field on the bound piece
Looking for and marking refolds
Historical practice of printing only the number and not the enumeration designation (e.g, V. or NO.) on the midspine
Etc…

If there are multiple notes, do not repeat the subfield; instead, divide the notes within a single subfield using space-pipe-space ( | ).

$f - Bindery notes

Optional
Recommended if subfield $a is National Bind

A free-text subfield used to inform the bindery of special handling.