Resource Management Group (RMG)

For physical (i.e., tangible) monographs and serials, UC Berkeley follows the current national standard for recording multipart and serial holdings: ANSI/NISO Z39.71-2006 (R2011), Holdings Statements for Bibliographic Items. This document is intended as a digest version of the larger Z39.71 document to cover common situations and cases encountered at UC Berkeley.

This set of tables shows the approved abbreviations for serial titles printed on spines during binding. It can be used to create a shortened serial title to add to a holdings 911$d (bind title) field.

This document covers how to use data exported from migrated serial holdings 952 fields to populate a 911 bind information field on a serial holdings record.

This document outlines how to record serial binding information in a 911 local holdings field and how to use the Items to Bind report dashboard to export spreadsheets for shipments going to the bindery.

This document provides information about MARC field indexing in the Alma repository for bibliographic and holdings records.

Guidelines for formatting call numbers, according to Library of Congress Classification (LCC) and other call number schemes, in Alma holdings records.

This document covers coding best practices for fields and subfields in holdings records.

This procedure outlines the process for checking whether a newly received item arriving at a shelving location from a source other than Acquisitions/Metadata Services can be added to an existing fully cataloged record or if it needs to be referred to your local Tech Lead or Cataloging Unit for records work before adding to the collection. This documentation is NOT to be used for replacements for lost copies (forthcoming).

Item records in Alma provide the basis for a wide range of operations in technical and public services, such as checking things in/out, placing requests, billing, labeling, binding, tracking of in-process materials, and compiling statistics. Every item record in Alma must be attached to a holdings record, which is attached to the bibliographic (bib) record.

This document explains the proper way to create a new item in Alma, lists the tabs and fields available within an item record, and describes how they're used at Berkeley.