Executive Committee Minutes 06/12/2019

LAUC-B Executive Committee
June 12, 2019 10:00 am to 11:30 am
303 Doe

 

Present:
ExComm:  Randal Brandt, Marlene Harmon, Brian Quigley, Jane Rosario, Kiyoko Shiosaki, Naomi Shiraishi, Melissa Stoner,
Guests:  Kathryn Neal, Dean Rowan
Absent: Gisele Tanasse

  • Announcements
    • An ad hoc committee has been formed to review the Procedures for Review of Librarian Appointment, Promotions and Advancement to reflect the new Memorandum of Understanding resulting from the recent union negotiations. James Eason and I-Wei Wang will serve on the committee.
    • Two new librarians at UCB:
      • Salwa Ismail, Associate University Librarian for Digital Initiatives and Information Technology
      • Kate Peck, Cataloging and Metadata Librarian for Rare Materials at Law
    • Carla Arbagey, statewide past president, is sending LAUC-B additional LAUC logo bags
  • Reports
    • Treasurer (R. Brandt)
      • The current balance is $50,494.33
    • UL meeting (J. Rosario and N. Shiraishi)
      • Summarized past meetings with Jeff Mackie-Mason
      • Reviewed the Spring Assembly
      • Discussed APO requirements 
    • LAUC statewide call, June 6 (J. Rosario)
      • Reported on Shared Library Facilities Board and allocation fairness among campuses for RLF storage space
      • Research and Professional Development Committee is working on yearly LAUC grants
      • Discussed Diversity Committee’s future name change
      • Work on Position Paper Number 5, Academic Librarians at UC,  is progressing
      • The working group on academic freedom is having a full day meeting to discuss academic freedom at UCOP in July (Roger Smith will be attending.)
      • R. Smith and H. Smedberg (President and Vice-President of LAUC) will join CoUL for a zoom conference to advocate for more professional development funding
      • Discussion of how statewide committees are staffed, and committee rotation among campuses
      • R. Smith has drawn a “Barriers to Engagement” chart noting tasks, resources, and participants. J. Rosario or N. Shiraishi will have more to report in future.  
  • New Business
    • LAUC-B record keeping and sending material to the archives (K. Neal, guest)
      • K. Neal provided an overview of LAUC-B records and how they are housed in the University Archives
      • The LAUC-B Archives Policy is available on the LAUC-B website
      • Records are cataloged in Oskicat and are available for research in Bancroft, call numbers:
        • LAUC Statewide:  CU-12.8 
        • LAUC-B:  CU-12.82
      • The Archives Policy spells out which records are to be preserved
      • Permanent records are transferred to the University Archives once a year, in binder form
      • Policy focuses on print records
      • Discussion of archiving electronic records and reviewing  Archive Policy to reflect use of electronic formats and to ensure that LAUC-B records are being collected
      • Discussed appointing a LAUC-B ad hoc committee to review LAUC-B archiving  procedures
      • J. Rosario will ask Roger Smith, statewide president, the status of statewide procedures
    • Procedures for forming ad hoc committees/interest groups (J. Rosario, D. Rowan, guest)
      • Is an interest group the same as an ad hoc committee?
      • Discussion of how special committees are populated, what kind of authority they have
      • D. Rowan reported that an ad hoc committee is a special committee that is legitimate
        • It can make recommendations
        • It has a charge
        • Committee members should be LAUC-B members
    • LAUC-B record-keeping/establishing LAUC-B Box (J. Rosario)
      • A LAUC-B Box will be set up to be used by ExComm and LAUC-B committees rather than bCourses which is rarely used
      • Material will be moved from bCourses to the LAUC-B Box
      • J. Rosario will solicit LAUC-B materials from past LAUC-B chairs, and committee chairs to be added to the box
      • New ExComm and committee members will be trained in using the box
    • LAUC-B spring happy hour (J. Rosario)
      • J. Rosario will contact Eureka! on Center Street and/or Cornerstone on Shattuck for possible Thursday evening dates
    • ExComm Meeting in July
      • No ExComm meeting in July
      • J. Rosario will schedule turnover meeting in August
  • Continuing Business
    • LAUC-B new member survey/environmental scan of members (J. Rosario)
      • J. Rosario is still working on this, and will continue to do so when she becomes past chair
    • Assessing morning assembly times (J. Rosario)
      • Currently holding fall assembly beginning at 8:30 am and the spring assembly beginning at 9:30 am. 
      • Continue for another year and then reassess