Mission
In an effort to preserve and maintain its history, LAUC-B should retain documentation of LAUC-B activities, excluding the records of CAPA who will retain their records due to privacy issues. Archival materials should include materials that relate to:
- History and development of LAUC-B
- Missions and policies of LAUC-B
- LAUC-B Committee Activities
- Significant programs, activities and events of LAUC-B
Definitions
Records are of two types: temporary and permanent. Temporary records include materials that have no permanent historical, administrative, legal or fiscal value but are still of current use to LAUC-B. These temporary materials are discarded once LAUC-B has no further use for the records. Permanent records, however, should be transferred to the University Archives when they become non-current (i.e., no longer need to be used by LAUC-B representatives).
Permanent LAUC-B Archival Records
The following should be preserved:
- Correspondence (or printed email) that documents programs, activities, and events
- Bylaws (when revised)
- All reports, including annual reports and committee reports
- Meeting minutes and supporting documentation
- LAUC-B awards, with accompanying documentation
- Membership and office rosters
- Photographs, clippings, and press releases documenting activities
- Procedures manuals
- LAUC-B Annual Budget
- Electronic records (should be transferred to printed format and archived accordingly)
- LAUC-B websites should be printed and retained before revisions are made
Transfers to University Archives
Transfers to the University Archives should occur at the end of the term of the LAUC-B Chair and will be the responsibility of the outgoing Chair. All LAUC-B committees should send permanent records to the outgoing LAUC-B Chair in July of each year.