LAUC-B Spring Assembly
May 9, 1996
8:30-10:00 a.m., Morrison Library
Draft Minutes By Patricia Vanderberg I. Call to order and welcome II. Report from the Chair of LAUC-B K. Vanden Heuvel reported that library and librarian related issues have been brought to the attention of the UC Office of the President. Letters written by LAUC-B, LAUC, the Academic Senate Committee on the Library, and individual faculty members have helped move us up fairly high on the UCOP agenda. The need for increased budgets was also emphasized in a recent article in the San Francisco Chronicle. She announced that the Copyright Conference was very successful and engaged the interest of many types of librarians, academics, independent software developers, writers and others. Everyone was thanked for their support and encouraged to sponsor such conferences in the future. K. Vanden Heuvel is responding to Vice-Chancellor C. Christ in regard to the proposal of administrative stipends for librarians. III. CAPA Report C. Wanat, Chair of CAPA stated that the committee is very busy with the annual review process. They expect about 40 cases this year 45% of which have already been processed by CAPA and have been sent on to the University Librarian or Vice Chancellor. 35% of the cases are still in review by CAPA. CAPA is awaiting receipt of approximately another 13 cases. CAPA also participated in the interviews for Chinese librarian and two casual temporary librarian positions for Reference Services and Collection Development Department. It is anticipated that they will also participate in the for temporary positions being advertised for the Business/Economics and Public Health libraries. IV. Nominating and Elections Committee B. Anton reported that the slate and ballots had been prepared for the upcoming election and would be mailed out the week of May 13th. She reviewed the slate of candidates and requested nominations from the floor. Further committee work will include counting ballots and making committee appointments. V. LAUC Statewide Report G. Peete, Chair of LAUC statewide thanked K. Vanden Heuvel and M. Levy for their work on the successful Copyright conference. He noted it was reported on in the San Francisco Examiner. He announced that the LAUC statewide assembly will be in Irvine next week. The speakers are Stuart Lynn, Sandra Weiss, and Charles Faulhaber, discussing partnerships with libraries and librarians. Due to budget restrictions it is planned to have only one assembly per year, however he is going to recommend that there be two assemblies on alternate years to be able to handle the number of issues and increase interaction with the membership. LAUC sent a letter to Myron Okada expressing ambivalence over administrative stipends for librarians. He also commented on the salary survey done by UCOP and noted that faculty surveys included cost of living indexes. He intended to follow up with a letter to the Provost's office on issues of comparable worth, which were overcome by linking our salaries with those of the faculty. He briefly reviewed the work of various LAUC statewide committees. VI. LAUC Committee on Committees, Rules and Jurisdictions J. Larrabee, the Berkeley representative to the LAUC Committee on Committees, Rules and Jurisdictions reported that the committee is drafting guidelines for participation of LAUC in political events outside the university. The issue of balloting via electronic mail and preserving confidentiality and accuracy has also been addressed. VII. Guest speaker: Stuart Lynn, Associate Vice President, Information Resources and Communications speaking on "The Library of Tomorrow: Challenges and E-Challenges" Stuart Lynn mused over the meaning of the recent discovery that Byrd was not the first to fly over the north pole and what implications that might have for library collections. He emphasized that there is always a tension between "just in case and just in time". Much of the emphasis on collections has given way to access. It is important to retain diaries, manuscripts and primary sources as footprints of social change. His many years of experience in libraries at Berkeley and Cornell has increased his understanding of the needs and technologies for preservation and the problems of library management. How can we best work together to meet the UC mission in the years that lie ahead? It is a time of exponential growth and decay for our collections in the face of bounded resources. Not all problems are reducible to technological solutions of the digital world. How might we enrich the world of analog media and print, coping with new forms while enriching traditional materials? Digital technologies are likely to play an important role in the years ahead. The pace of change will be faster or slower depending on the technology, resources and institutions, and bounded by cultural economic, social and other factors. The fact is that digital technology that scales with exponential growth is the only option where we can accomplish twice as much for the same amount. He pointed to the example of the Web and use of the Internet as major methods for accessing information. Our traditional view of libraries is broken and not sustainable. We are caught between the problems of exponential growth, faculty demand, and old funding formulas. Currently we lack the over arching framework and plan for development. The last UC plan for library development was 15 years ago. There is a need for such a framework that would enable more effective sharing, organization of funding models, and preservation for our collections. Assisted by digital technologies, we need to concentrate more on outcomes, and teaching needs, making a strong case for the centrality of what we do. Such a plan needs to be well integrated with other academic planning efforts, recognizing the broad role, and charging for services to generate revenue. The plan would be comprehensive of the whole range of problems, not just those addressed by digital technology and would involve all the stake holders in the process. The plan would address the inherent problems of scholarly publishing, allowing us to be a broker and intergrater of resources that are needed by faculty and students. We would be able to set goals for materials in electronic format, as an alternative to keep cutting subscriptions. The Academic Council Planning Initiative for the University will be led by Judson King. It will focus on the issues of dynamic media, digital pricing, fair use, preservation, collapsing boundaries on the Web and what that means for libraries, and how to build the infrastructure and an authenticated network for UC libraries. Stuart Lynn stated that with the combined nine UC institutions that we have a library that would rival any in the world. Our challenge is to build the library of tomorrow on our understanding of the complexities and fundamental issues. Librarians are the endowers of living genius and have the requisite skills and insights to assist in planning for the library of tomorrow.