Executive Committee Minutes 11/14/2018

LAUC-B Executive Committee

November 14, 2018, 10:00 - 11:30

303 Doe Library

Present

ExComm: Randal Brandt, Marlene Harmon (Recorder), Brian Quigley, Jane Rosario (Chair), Kortney Rupp, Naomi Shiraishi, Melissa Stoner.

Guests: Jennifer Nelson, Jeremy Ott, Margaret Phillips, Chris Tarr

Absent: Kiyoko Shiosaki

I. Announcements

a. J. Nelson reported that planning for the December 11 Distinguished Librarian Award Ceremony is on schedule.

b. K. Rupp will leave UC Berkeley at the end of November to take a position as the Science Research and Engagement Librarian at Lawrence Livermore National Lab Library. ExComm will appoint a replacement to fill K. Rupp’s term as Library Representative.

c. M. Stoner, Affiliated Libraries representative, will check into status of the Affiliated Fall Assembly.

d. ExComm thanked N. Shiraishi for accepting the appointment as LAUC-B Vice Chair pro tem. The Vice Chair position became vacant when C. Hennesy took a new position in October.

II. Reports

a. Treasurer (R. Brandt) Current balance is $32,401.13 Still no budget for 2018, should have received one in October. (Action: R. Brandt will follow up with Kris Leonardo on status of 2018 budget.)

b. Monthly UL meeting (J. Rosario) J. Rosario and N. Shiraishi met with J. Mackie-Mason on November 13. The UL confirmed that he will speak at the Distinguished Librarian Award Ceremony on December 11. They discussed making membership on CAPA more transparent. J. Rosario and N.Shiraishi informed the UL of the the December 3 Brown Bag to discuss academic freedom.

c. LIBR meeting (no November meeting). N. Shiraishi will attend future LIBR meetings.

d. LAUC Statewide conference calls. There were two conference calls this month.

i) Call with B. Quigley. LAUC Statewide provided updates on:

  • Activities of the Shared Library Facilities Board
  • Status of NRLF IV
  • LAUC welcome letter for new ULs
  • Meeting with CoUL
  • Academic freedom for librarians
  • Role of PIs
  • Barriers to LAUC participation
  • The Statewide Spring Assembly will be at UC Riverside

ii) Call with J. Rosario.

  • Statewide president Roger Smith drafting statement supporting academic freedom for librarians.
  • Committee on Professional Governance is working on Position Paper Number 5.
  • Statewide Spring Assembly will be in March 2019.

III. Continuing Business

a. Academic Freedom discussion brown bag (M. Phillips, J. Nelson, guests)

Update and discussion on format and goal of the December 3 brown bag. Focus will be on what academic freedom is and what it is on the Berkeley campus. The goal is a better understanding of academic freedom. Celia Emmelhainz will do introduction and moderate. There will be time for questions.

b. Planning for LAUC-B Fall Assembly and business meeting

The November 28 business meeting will begin promptly at 8:30 am with a 30 minute discussion of barriers to participation in LAUC-B and LAUC Statewide. This is at the request of Statewide President Roger Smith. ExComm considered formats and specific topics for this discussion. Possible follow up survey was discussed. Program and speakers scheduled to start at 9:00 am.

c. Date for LAUC-B happy hour (J. Ott, guest)

The LAUC-B happy hour will follow the new librarians roundtable, on Thursday, December 13, it will be held at the Faculty Club.

J. Ott and C. Emmelhainz will send out a save-the-date email. J. Rosario will coordinate with the Faculty Club.

IV. New Business

a. Committee on Research and Professional Development membership composition (C. Tarr and J. Ott, guests)

C. Tarr and J. Ott reported problems with filling committee vacancies, especially for the CRPD. LAUC-B bylaws currently require this committee to have 2 affiliated representatives.

Discussion of problem and possible solutions, for the CRPD and LAUC-B committees in general included:

  • Complete revision of the bylaws to make requirements for committee membership more flexible.
  • Consider membership outside of LAUC-B members, include library staff on committees

(Action: J. Rosario will email committee chairs asking what the minimum number of members needed for each of their committees are.)

(Action: C. Tarr will work on finding an affiliated representative for the CRPD.)

b. Committee on Research and Professional Development proposal for UCB Library Research Mini-Poster Session/Celebration in late Spring 2019 (J. Ott, guest)

J. Ott proposed an event to celebrate librarian research using mini poster sessions. Possibly in the Morrison Library, refreshments included. Poster sessions would be open to any librarian who has done some kind of research.

Discussion:

There will be a template for the mini posters Positive response to J. Ott’s proposal Concern expressed about budget for this event

(Action: J. Ott will create a few budget proposals for LAUC-B treasurer)