Executive Committee Minutes 11/10/2021

LAUC-B Ex Comm - meeting agenda - 11/10/21 10 am -12:00 pm

Join Zoom Meeting
https://berkeley.zoom.us/j/98424796697?pwd=V0RIL3UzNmFSdm5KMWxZQ3A5ektHUT09
Meeting ID: 984 2479 6697
Passcode: 603374

Present: Susan McElrath, Abby Scheel, Kate Peck, Ramona Collins, Lara Michels, Celia Emmelhainz, Ann Glusker, Christina Velasques Fidler, Sine Hwang Jensen

I. Announcements

Fall Assembly - November 17, 2021 - 10-12:30 - Abby will send reminder about this today with final agenda and Zoom link next week

II. Member questions/concerns 

Suggestions for questions for upcoming meetings with the UL - Susan and Celia are looking for questions to bring to these monthly meetings

Mentoring: a lot of different mentoring programs (LAUC-B, CAPA, system-wide). How can we coordinate better between all programs for the benefit of new employees. Monica Aiello is working on an onboarding document and will include chair of LAUC-B mentoring there. At Fall Assembly, mentoring will be a topic of discussion, should ask about what worked for people recently mentored. Proposal: debrief session following Fall Assembly? Will share notes from breakout sessions prior to December LAUC-B Excomm meeting. If anything is pressing, we may schedule a debrief session before the regular LAUC-B Excomm December meeting. Susan will draft December agenda early and make sure the notes are shared to Excomm.

III. Reports

  • Treasurer (L. Michels)
    • October expenditures: $985.00
      • Employee development and training: $0
      • Conferences: $600
      • Memberships: $385.00
      • Out-of-State Travel: $0
    • Total expenditures FYTD: $2,978.86 
    • 2021/2022 budget still awaiting approval
    • Will need to begin work on 22/23 budget starting February 22
  • Meeting with UL (S. McElrath)
    • Question: should we encourage Cabinet to share minutes again? Yes, for transparency, which improves morale. Preference is for an outline of discussion points with actions to be taken rather than detailed minutes, hopefully this would help speed up the process of releasing minutes. Can someone attend to confidentially take notes for sharing minutes?
    • Flexible work agreements: Cabinet is open to feedback about how FWA are working - what is working, not working. Pass comments through supervisor to AUL or other Cabinet representative. Review of FWAs has been delayed to May 2022. Important to not equate faculty teaching in person with librarian work, which is not all public facing. Frustration when an on-campus day is taken up entirely with Zoom meetings that could be done from home. Is there value to librarians being visible to students or to library staff who cannot work remotely even if the librarian is not working directly with people? For spring LAUC-B agenda: create list of FWA issues and potential solutions to give to Cabinet for their review in May.
  • LIBR meeting (C. Emmelhainz) 
    • More useful than faculty directions on exactly what to do would be clear values or priorities from the faculty. These would allow the library to prioritize our resources rather than just try to stretch to cover core needs and faculty demands.
  • LAUC statewide conference call (S. McElrath)
    • LAUC is looking specifically for volunteers/nominations from northern campus to serve as statewide vice president/president
    • Statewide nominating committee is a good option for statewide service and to meet people from around the state.

IV. Continuing/Outstanding Business

  • Fall Assembly Planning
    • Breakout sessions- revisit length and how it will be described
      • 1 session only to avoid jumping between rooms
      • Share links to outlines for breakout sessions so people can prepare - not detailed questions - put in agenda and in full announcement
      • Note-takers are asked to share 3 highlights from their breakout rooms
      • Need to respect confidentiality in notes - make sure comments are anonymized
    • Business meeting - finalize agenda
      • Susan will finalize and make shareable to anyone at UC Berkeley
    • Prepare full announcement
      • Abby will send reminder this week - repeat of save the date with breakout topics included (add to expect full info and links on Monday)
      • Abby will send full announcement (with all links) on Monday

V. New Business

  • Questions from Diversity Committee: How should a committee proceed when no one volunteers to serve as chair? Are there alternative leadership models for committees? 
    • Brainstorm options such as rotating the chairing/facilitating of the meetings
    • If someone cannot continue as chair, then they are free to resign
    • If no one volunteers to be the new chair, what happens? 
    • Ramona will follow up with Christina VF (current chair)
  • Need a new LAUC-B webmaster to replace Julie Lefevre - send out call to LAUC list?
    • Susan will send out email to LAUC list
  • LAUC-I Program Committee proposal (see email)
    • We will decline serving on the organizing committee, but can offer to identify Berkeley participants for panels.