Executive Committee Minutes 11/09/2020

LAUC-B Ex Comm - Meeting Minutes
11/9/20 11am-1pm

Present:  Sherry Lochhaas, Ramona Collins, Susan McElrath, Naomi Shiraishi, Tim Vollmer, Jianye He, Joe Cera
Guests/Other attendees:  Kate Peck

I. Announcements

Distinguished Librarian awards virtual ceremony: December 10th, 4-6pm.

  • Congrats to Corliss Lee, Randy Brant, Margaret Phillips!

II. Reports

A. Treasurer (J. He)

  • Current balance: $61,210.52
  • No update on approval of budget

B. Meeting with UL (R. Collins) 

  • Met on Nov 5th
  • Q) Broadly requesting if UL can share what’s been discussed in CoUL meetings. There is the Annual Plan and Priorities report posted on the UCOP site for FY20-21: 
  • Q) SILS status? ULs taking a hands off approach, delegating work to experts. Campuses working on resolving issues after Vanguard. Campuses working well together.
  • Q) Building on campus DEI work. UL: the statement in the Annual Plan is vague, each campus is doing its own work and keeping others informed. CoUL is not a governing body, with no authority to pass policies for all libraries, each campus is independent. 

C. LIBR meeting (S. McElrath)

  • Meeting focused on proposed fundraising initiative. CAPRA meeting update: also focused on the campus budget. Everyone is in favor of the library tapping its reserves to alleviate budget issues. Discussed the need for study space & internet access for students. Survey showed students are open to the idea of outdoor space.
  • Faculty friends of the library initiative - idea is to build a tradition of faculty support for library efforts. UL confirmed it is possible for faculty to transfer funds or gifts in kind to the library, details to be sorted out. Voted in favor of moving forward with this faculty campaign. 
  • Elsevier: Negotiations are ongoing

D. LAUC statewide conference call (R. Collins)

  • Updates from three Standing LAUC Committees: 
    • Research & Professional Development (R&PD)
      • Ongoing discussion on innovative ways to use their budget during the pandemic. Looking at whether the funds can be used for online classes, etc. Looking at improving LAUC statewide website for R&PD information.
    • Diversity, Equity, Inclusion (DEI) committee: determining who will chair this year
    • Committee on Professional Governance (CPG)
      • They’ve written a statement on Covid-19 & the effect on merit reviews, which they presented to CoUL. Some campuses have already come up with their own statements. (At UCB, UL & CAPA have released statements)
  • LAUC has a new webmaster & social media team
  • Marty Brennan & Rachel Green presented at CoUL, covering:  antiracism, peer review during Covid-19, academic freedom initiative, professional development issues during the pandemic.
  • Discussion: 
    • Ramona Collins to assess what professional development funds are available to librarians at UCB & report back to LAUC statewide
    • How to best present info to LAUC-B members about professional development funds?

III. Continuing/Outstanding Business

A. Member survey - timing?

  • About mentorship & professional development support. 
  • Distribute around the time of the Assembly

B. Fall Assembly planning (11/17 12:30-2pm - Jennifer Chayes to speak)

  • Discussion over the agenda for the business meeting, which will occur after the main speaker presentation

C. CAPA annual meeting with JMM - clarification of how to categorize committee work in merit review dossiers (to keep this on the radar - statement from JMM is expected.)

  • Ramona Collins to follow up with UL about this

IV. New Business

A. Member questions/concerns?

  • Committee on R&PD: New Librarians presentations, Dec 3rd, 3:30 pm