Executive Committee Minutes 09/14/2022

LAUC-B Executive Committee Minutes

September 14, 2022 10-11:30a

  • Announcements
    • No announcements.
  • Reports
    • Treasurer (Lara)
      • Expenditures as of August 20, 2022: $7,125.27
        • Employee development and training: $1,295.00
        • Conferences: $435.00
        • Memberships: $809.00
        • Out-of-State Travel: $2,000.23
        • In-State Travel: $1,760.83
        • Foreign Travel: $1,286.97
        • Printing: $771.25 (Lara has asked the Business ofc about this, as it does not look like a LAUC-B expenditure.)
        • LAUC-B Lunches: $43.96
      • The budget was approved by ExComm.
      • Business Services are unsure whether the carry-forward balance (from FY22) will be swept back to Jeff, which means at this point we do not know the FY23 beginning balance.
    • Meeting with UL (Jesse) Jesse quickly reviewed the points detailed in the attached document. He reminded ExComm members that they can add questions for Jeff in the agenda in the ExComm folder.
    • LIBR (José Adrián) Jeff presented the draft Long-term Space Plan to LIBR, which resulted in a lot of discussion. There was concern that recommendations made in the 2013 Commission Report were being disregarded.  A more detailed report will be submitted by José Adrián after he has sent his notes to Jeff for approval.
    • LAUC Statewide (Susan, Jesse)  The meeting on September 12 was a transition meeting. During the morning, committee members presented a summary of what they had accomplished during the year. Further information can be found in Susan’s report.  The afternoon session was about the year going forward. Jesse noted that many campuses had extensive employee turnover and reported employees feeling burnout, overworked, and overextended. When asked, they provided minimal reaction to the proposal of skipping next year’s Conference.  One item that will be addressed in a future meeting is COUL’s method of deciding who would participate in the group drafting DEI language to the APM for Librarians.
  • Continuing/Outstanding Business 
    • LAUC-B Conference Discussion (10:30a-11a)--Membership invited for discussion. (comments received)
    • A few LAUC-B members joined the call to participate in the discussion. Generally there was agreement that planning a conference at this time is too burdensome and that there would be difficulty finding co-chairs to lead the effort. Concern about burnout related to attending virtual events was expressed. An unconference was suggested and recommendation made that we confer with Sam Teplitzky and Lisa Ngo, as they organized one for science librarians. Ideas for future events included hosting a Librarians of Color conference. Melissa Stoner and Jennifer Dorner volunteered to continue exploring ideas for the 2025 conference. A call will go out for additional volunteers, and to take leadership roles. It was also proposed, and agreed, that ExComm should put out a statement that canceling the conference is a consequence of being understaffed and under-supported. We need to acknowledge where this is coming from and why people are currently reluctant
  • New Business
    • Fall Assembly
      • A proposal was made to use the Fall Assembly to gather input on the strategic plan. Whether this is feasible depends on the Strategic Plan’s Steering Committee’s timeline. Jesse will reach out to Gisele Tanasse, the LAUC-B representative on the steering committee to learn more about how the Steering Committee wants to gather input, and when they plan to do so. 
      • The committee agreed that a virtual assembly would be preferred, as in-person meetings require more advanced planning and we might need a quick turnaround.
    • Committee Appointment Letters from the Chair (Jesse)  Jesse has determined that committee appointment letters rarely end up in Librarians’ dossiers. As there is no concrete use for them, he proposes dropping this from the Chair’s responsibilities. ExComm agreed. He also suggested that all ExComm members look at the documents that outline their responsibilities and determine whether they are still valid. 
    • Jesse is going to announce his plan to have monthly coffee meetings for LAUC-B members. The purpose would be to encourage members to stop by for an informal chat and discuss issues of concern to them. 
    • LAUC-B email list (Guest: Kate Peck). Kate has been working on this, but has found that she cannot create a listserv. Jesse will submit a helpbox ticket and Jackie said that she will monitor it so she can assist. Kate also wants to find a staff member to help with co-moderating. She was asked how the moderators would handle violations of community guidelines. Kate has looked into other lists’ guidelines. She was referred back to the Community Code of Conduct that was drafted in the Spring.
    • Jackie volunteered to share information from the equity & inclusion committee in future meetings. 
  • Jennifer asked for some clarification on LAUC-B membership, as there was some discrepancies between who was listed on the LAUC-B website and a list that was provided to her by LHRD.

 

  • Future Business/Ideas/Topics for discussion
    • Gathering input from LAUC-B members on strategic planning process
    • Possible ExComm/Library Cabinet joint meeting in the spring
    • LAUC-B Sponsored Event (from RPD) (Guests: Jennifer Nelson and Naomi Shiraishi)