LAUC-B Executive Committee – Transition Meeting
August 23, 2018, 10:30-12:00
Engineering Library Training Room (110MD Bechtel)
Minutes
Present (continuing): Brian Quigley (chair), Jane Rosario, Randy Brandt
Present (outgoing): James Eason (recorder), Susan Powell, Jennifer Nelson, Virginia Shih
Present (incoming): Kortney Rupp, Marlene Harmon, Kiyoko Shiosaki, Melissa Stoner, Cody Hennesy
Absent: Dean Rowan (outgoing), Christina Fidler
I. Announcements (B. Quigley)
No announcements.
II. Year in Review Reports
a. Treasurer (R. Brandt)
Fiscal 2017-18 year end balance : $51,326.
New budget not yet received.
Current balance: $41,699.
Decisions about supplementing current Professional Development funding with leftover 2017-2018 will be discussed at September meeting, after any encumbrances have cleared and the new budget is known.
A transition from BAIRS to new CalAnswers financial system is anticipated. Treasurers will have access to this system themselves in future, to get their own reports rather than going through LBO.
b. LIBR meetings (J. Rosario)
Monthly meetings of the Senate Faculty Committee on the Library
Topics this past year included:
NRLF expansion
Merger of PUBL/BIOS
Collections budget/serial cancellation project
Library budget
Balancing the campus budget
Public computing
Open access
Open access for dissertations
Copyright and dissertations
Survey of graduate student library use
Stewardship of university resources (getting faculty to return overdue books)
c. Committee on Affiliated Libraries Affairs (D. Rowan)
Written report submitted, in absentia:
The Committee’s primary achievements this year consisted of two events, described below as in our report to the Spring Assembly. Throughout the year Chair Rowan attended TALAG meetings. TALAG addressed a number of issues relevant to Affiliated Libraries, including ensuring delivery of relevant UL communications to Affiliated Libraries; identifying main library committees, councils, and other groups on which TALAG should seek Affiliated Libraries representation; and revision of the Guidelines for Establishment of Libraries on the Berkeley Campus as Affiliated Libraries.
Fall 2017 Events
CALA and the Affiliated Libraries cosponsored a Joint Assembly with LAUC-B in the Morrison Library on Friday, Sept. 29, featuring Prof. Safiya Umoja Noble, USC Annenberg School of Communication, on social justice and bias in digital media and the internet. Her talk drew from work on her book, then in progress, ALGORITHMS OF OPPRESSION: HOW SEARCH ENGINES REINFORCE RACISM (NYU Press 2018).
Spring 2018 Events
CALA and the Affiliated Libraries sponsored the Spring LAUC-B Affiliated Libraries Assembly in the Morrison Library on Tuesday, Feb. 13, When the Silicon Meets the Road: A Digital Research Reality Check. Featured presenters included Sine Hwang Jensen, Asian American Studies Librarian and Comparative Ethnic Studies Librarian at the UC Berkeley Ethnic Studies Library (ESL), who spoke about her preparation for a project, funded by the Council on Library and Information Resources, to facilitate the digitization of a significant portion of the H.K. Yuen Social Movement Audio Archive held by the ESL and the Bancroft Library. Prof. Anne Joseph O’Connell, UC Berkeley School of Law, summarized her research methods and findings in an ongoing study of U.S. Presidential nominations to federal offices requiring Senate confirmation, the data for which she gleans from a Congress.gov database. Michael Lindsey, Director of Library Web Development at the law school, reported on his work developing scripts to “scrape” the Congress.gov data in the absence of an API.
d. LAUC-B candidate lunches (V. Shih)
13 candidate lunches were hosted for 5 positions.
e. LAUC-B mentoring program (S. Powell)
The Mentor program made 16 matches resulting in 12 lunches.
These matches included 4 re-assignments due to departing mentors.
f. Secretary (J. Eason)
The year’s permanent records (minutes, committee and task group reports, election materials) are nearly complete and have been passed on to the new Secretary for deposit in the archives next year. Last year’s records will be deposited in September.
Our current membership is 90.4 librarians (that is, 91, with one being a less than 50% appointment).
The Library/Affiliated split is 70/21, and the Represented/Non-Represented split is 72/19.
Last year at this time the census was 97 members.
APO has provided a list of the four retired librarians granted Emeritus Status this year: James Larrabee, Waverly Lowell, Jean McKenzie, and Nick Robinson. The prior two years each had one Librarian Emeritus named: Terence Huwe (2017) and Kathryn Wayne (2016).
This year there were some minor procedural changes for the Secretary in terms of Assembly planning: coordination of spaces and catering via the Library Events Coordinator, established last year, has gone well. Laptop and A/V set-up is no longer handled by LSO, so the Secretary must arrange for a laptop if needed, and the Events Coordinator can manage set-up. This has been documented in our procedures.
g. LAUC statewide (B. Quigley)
Minimal summer activity to report. A Website Usability Task Force has been appointed and is active. 2 webmaster positions have been filled: Courtney Hoffner from UCLA and Ryan Johnson from UCSD. The new News Manager is Lucy Hernandez, from Berkeley. The revision of Position Paper 5 is ongoing. As LAUC co-sponsorship of the upcoming Joint Conference on Librarians of Color proved not to be feasible, the board is instead provided a travel funding opportunity for those interested in attending. 3 awards were given.
August meeting: LAUC promotional items will be made available. The issue of Principal Investigator (PI) eligibility of librarians was discussed.
The LAUC statewide transition meeting is next August 30, in San Diego, with Jane Rosario attending for LAUC-B.
Chair’s Year in Review report – (LAUC-B 2017-18 Year in Review.pdf).
III. Continuing Business
a. Outstanding items from this year (B. Quigley)
1. Bylaws revisions
All proposed changes passed in Spring election, but website needs to be updated, with a PDF version provided rather than HTML due to formatting challenges.
2. LAUC-B 2019 Conference Committee appointments
Co-chairs (Melissa Stoner and Kendra Levine) were appointed last winter. Other committee members have now appointed and approved by ExComm: Jesse Silva, Corliss Lee, Jennifer Dorner, Emily Vigor, José Adrián Barragán-Álvarez, Naomi Shiraishi, Kiyoko Shiosaki, Adam Clemons.
3. Task group to plan events proposed by Social Justice Task Group
The Task Group on Social Justice in Academic Libraries proposed three events to focus on digital literacy and metadata. A new task group is needed to plan these events before the next LAUC-B conference, with some involvement and coordination among the Committee on Diversity and the Conference Planning Committee. A call for volunteers will soon be sent to members.
b. Distinguished Librarian Award Committee update
Nomination packets have been received, submitted on time.
c. Thanks, welcome, and transfer the gavel (B. Quigley)
Outgoing and continuing ExComm members were thanked.
Incoming members were welcomed and thanked for their willingness to be nominated and serve.
Thanks expressed for the work of the Nominating and Elections Committee.
The Chair ceded to Jane Rosario.
IV. New Business (J. Rosario)
a. Transition
Outgoing members reminded: update documentation on the bCourses site.
Allocation of duties between Library Representatives to be settled.
Future meetings will be 10 to 11:30 in 303 Doe, on the second Wednesday of each month.
Next meeting: Sept. 12.
b. Committee appointments
The following committee appointments were approved:
- LAUC-B Research & Professional Development: Maria Gould and Jessie Sherwood
- LAUC-B Nominating & Elections: Samantha Teplitzky and Liladhar Pendse
- LAUC-B Diversity: Mohamed Hamed and Stella Tang
- LAUC Research & Professional Development Committee: Anna Sackmann
- LAUC Committee on Diversity: Naomi Shiraishi
Outstanding (appointments needed): LAUC Committee on Professional Governance.
c. LAUC-B Elected Position Vacancies
A departure and a change in appointment have resulted in two elected members not being able to fill their 2018-2019 positions. Discussion ensued about filling these roles in accordance with the newly amended bylaws.
d. Career status and promotion announcements
Formerly, an announcement was made in CU-News about librarians receiving career status or promotions to the next rank. This has not happened since about 2009. Discussion resulted in a decision to revive such acknowledgements. Details of the venue for publishing this information and the best way to collect the data, accounting for different decision calendars for Affiliated Librarians, are to be determined.