LAUC-B Executive Committee
Transition Meeting Minutes
August 18, 2020, 2:30-4:30 pm.
Present: Sherry Lochhaas, Ramona Collins, Naomi Shiraishi, Ann Glusker, Kate Peck, Lara Michels, Jianye He, Jose Adrian Barragan Alvarez, Sine Hwang Jensen, Susan McElrath, Abby Scheel, Lisa Ngo, Celia Emmelhainz, Anna Sackmann, Tim Vollmer
I. Announcements and introductions
- ExComm will continue with virtual meetings for now, and will likely continue with the same meeting times (2nd Wed 10am-noon)
II. Year in Review Reports
A. Secretary (S. Lochhaas)
- Permanent Records are usually transferred year to year, under the stewardship of the Secretary. Sherry never received the physical binder & laptop due to the pandemic and will coordinate between the previous secretary (Stacy) and the incoming secretary (Abby) to handle this transfer.
- Our Current membership: 92 librarians (same as this time last year)
- According to APO:
- Two librarians this year were granted emeritus status (Debbie Jan, Peter Hanff) compared to one last year.
- We have 18 affiliated librarians and 74 librarians with the main library
- We have 22 non-represented librarians and 70 represented
- In reporting on the formats for the two Assemblies we hosted: both the Fall 2020 and Spring 2021 Assemblies were presented online over Zoom due to the pandemic. This follows the pattern of last year's Spring 2020 Assembly which was also on Zoom. It will be up to the new ExComm Committee to determine how these will be presented in the upcoming year.
- Content: Assemblies followed the standard format for LAUC-B Assemblies of having a speaker invited to talk.
- Fall Assembly: Jennifer Chayes spoke on how the Library and the ISchool can collaborate on data initiatives
- Spring Assembly: Aisha M. Johnson discussed her research and recent book, The African American Struggle for Library Equality: The Untold Story of the Julius Rosenwald Fund Library Program
B. Treasurer (J. He)
- Jianye will pass the archival binders to Lara Michels, the new treasurer.
- For the past two years, the budget has been fine and was approved. This year, the budget was late for approval.
- We have approximately $50k as our balance.
- The $8k budget for the upcoming conference was approved.
- The new treasurer (Lara) will follow up with this year’s budget
C. LAUC-B candidate lunches (T. Vollmer)
- Jose Adrian Barragan Alvarez will be the Library Rep for candidate lunches
- We had two candidate lunches over the last year (Data Services Librarian, Head of Metadata Services)
D. LAUC-B mentoring program (A. Sackmann)
- Ann Glusker will be the Library Rep for mentoring
- We had 4 matches this year: 3 in September, 1 in November
- Anna Sackmann will offer suggestions for updates to the documentation for the mentoring program with the upcoming ExComm
E. LIBR meetings (S. McElrath)
- LIBR had 3 main areas of discussion over the year:
- Library budget: concerns over cuts, discussion of OA agreements
- UL gave regular reports to LIBR over the year, including the Elsevier agreement, other OA agreements, Covid operations and impact on the library, space issues such as the SSEAL Library
- Faculty Friends Campaign: LIBR developed a campaign for faculty to make financial contributions to the library, intended to be annual.
F. Meeting with UL (R. Collins & S. McElrath)
- Met approximately once per month with the UL
- Invited the UL to provide welcoming remarks at events, such as the Statewide Assembly, the Spring Assembly
- Discussed many issues over the year, including: the Resolution on SALALM, the panel on collection development issues and print, how to spend professional development funds during the pandemic, the Good Idea Report in relation to the Racial Justice Task Force, LAUC-B budget discussions, promoting DEI in collection development and hiring, work from home issues and reopening the libraries, librarians returning to the workplace, the SILS project, categorizing work in merit review dossiers, how the library celebrates black history month and other holidays throughout the year.
F. LAUC statewide conference calls (R. Collins)
- LAUC-B Chair attends statewide conference calls, Susan McElrath will begin taking over these calls
- LAUC Chair focussed on Academic Freedom this year
- New Statewide Committee reps from UCB:
- Diversity: Liladhar Pendse
- R&PD: Jessie Sherwood
- Professional Governance: I-Wei Wang
- Statewide Secretary: Jennifer Nelson
G. Chair’s year-in-review report (R. Collins)
- July 27, 2020: Panel on discussing covid impact on print collections & shift to electronic materials (online)
- Critical Librarianship Reading Group got off the ground this year and had good participation, an effort of the LAUC-B Diversity Committee
- Nov 17, 2020: Fall Assembly: Jennifer Chayes
- April 6, 2021: Spring Assembly: Aisha Johnson
III. Continuing/Outstanding Business
A. CAPA report (L. Ngo)
- Completed reviews this year, will make full report at the Fall Assembly
- Reviewed 24 merit, 4 career, 2 promotion, 3 promotion/career, for a total of 33 cases this year
- All university librarians were able to get letters by the deadline; still waiting on Affiliated librarian letters (expected next week)
- Sensitivity around issues related to Covid were taken into account in the reviews
- CAPA had a resignation from Virginia Shih, Susan Xue filled in remainder of term
- Participated 3 interviews this year
- Provided feedback to UL & Cabinet on the rubric for guidelines on categorizing activities librarians participate in for their reviews
- CAPA & ExComm will appoint a task force to identify efficiencies in procedures for dossiers
- Dates not set yet for next dossier workshops
B. Thank you, welcome, and transfer the “gavel” (R. Collins)
New incoming members:
- Jose Adrian Barragan-Alvarez: Library Rep
- Ann Glusker: Library Rep
- Lara Michels: Treasurer
- Celia Emmelhainz: Vice Chair
- Susan McElrath: Chair
- Ramona Collins: Past Chair
- Abby Scheel: Secretary
- Kate Peck: Affiliated Rep / Affiliated Libraries Committee Chair
- Michele Morgan: CAPA Chair
- Sine Hwang Jensen: Affiliated Libraries Committee Vice Chair
IV. New Business
A. Information for new ExComm members (S. McElrath)
- Suggestions for what the incoming committee should be looking at: potential focus on onboarding, mentorship, academic freedom issues
- Spring 2022 Assembly: diversity focus to celebrate the anniversary of the Diversity Committee
- Reminder: ExComm meetings are open to all LAUC-B members, you do not need to be on ExComm to attend
B. Committee appointments (S. McElrath)
- Diversity: 3 new members through 2023: Christina Fidler, Kristen Greenland, Haiqing Lin
- R&PD: Kendra Levine extended (through 2022), Jennifer Nelson & Naomi Shiraishi (through 2023)
- N&E: Kendra completing Natalia’s term (2022), Frank Ferko & Kiyoko Shiosake (2023)
- Statewide committee appointments (through 2023)
- Diversity: Liladhar Pendse
- R&PD: Jessie Sherwood
- Prof Governance: I-Wei Wang (through 2022)
- New LAUC-B rep to Berkeley’s SDC: Jim Church
- LAUC-B voted to confirm committee members
C. Discussion and approval of the CAPA nominees for the 2021-24 term (L. Ngo; closed session)