Executive Committee Minutes 4/10/2024

LAUC-B Executive Committee Meeting Minutes.
Wednesday, April 10, 2024, 10am-1130am.
Zoom.
 

Present: 

  • Ex Comm: José Adrián, Michael, Christina, Misha, Kristie, Jackie, Jen.
  • Guests: Tim Vollmer, Kate Peck, Jeremy Ott.
  • Regrets: Jesse; Cyrana.

Announcements

  • Check-ins

Reports

  • Treasurer’s Report (Jackie)
    • See JMM’s response about PD funding sent via email recently to Ex Comm.
    • April budget just added to Budget folder.
  • LEIC Report (Jackie)
    • Recently met with Cabinet and gave various updates. 
    • Gisèle and Sarah are new co-conveners of LEIC.
    • Discussion of Ethical and Inclusive Metadata Practices in UC Library Search Project Team; slides (updated version of presentation given to SILS Town Hall in January).
      • This group needs a new UCB rep.
    • Discussed continued LEIC funding.
    • Discussed draft 2023-25 objectives.
  • LIBR Meeting (Christina)
    • See detailed notes linked above (pending review).
    • Reviewed CAPRA meeting: discussion of $60million subsidy to athletics. State $ increase being delayed till next year.
    • New UL gets $300,000 additional funding to spend at her discretion.
    • Library budget not yet set.
    • Bancroft name reckoning committee discussed. Reminder to fill out feedback form; FAQs on Chancellor's website.
    • Fall: will send resolution for additional funding to Library. New (lower) ranking of UCB library may come into play in this resolution.
  • Affiliated Libraries (Kristie)
    • No separate Affiliated event this year.
  • Meeting with the UL (José Adrián)
    • JMM says future meetings between Ex Comm and cabinet should ideally come with an ask.
    • It’s been a year since the library’s restorative justice sessions: are needs being met? Need update or check-in? Not about the incident that brought about those sessions, but more about morale, culture, etc. JMM said that Jay (Director of Human Resources and Chief Diversity Officer) will be giving update soon; maybe ask him and/or LEIC to speak to this. 
    • Maybe this can be a Fall Assembly discussion. Morale seems to still be an issue.
    • Also brought up mono selector fund allocations. JMM will ask Jo Anne/CDLG (Collection Development Leadership Group) about this. 
    • CAO position will be filled very soon.
  • LAUC Statewide (José Adrián)
    • Christina reported on Statewide Assembly. Campuses provided updates. Attended additional sessions on helping faculty use AI; PI status.
    • Hope is that LAUC is able to advocate for continuing travel funds for attendance.


Continuing Business

  • Spring 2024 Assembly (José Adrián)
    • Will be May 7, 2024 at 10am. Must be > 30 days before LAUC election because there will be a bylaws change proposal.
  • Professional Development Funding (all)
    • See also emails that were recently sent. 
    • Lynne’s solution [re: the google form] seems a good option; details/image below: 
      • “I want to reiterate something I put in Christina's ticket when she first brought up her concerns about sharing the pre-approval travel form with all. This is not a security issue, but one of privacy. Security-wise there is nothing in the pre-approval travel form that prevents it from being on google. 
        “When sharing in google there is the option to share with only those with the links -- and NOT make it findable via search.  Here are the settings on the pre-approval form I just filled out:”

  • One remaining question came up: Is the folder these forms are in still discoverable? These folders reside in one’s personal drive so it is likely they are not discoverable by others.

 

  • Transition of ExComm/LAUCB Files to Shared Drive (Michael)
    • Michael mentioned he emailed LAUCB committee chairs, Committees need to decide how to proceed: Drive files that were created by folks no longer at UCB will be deleted later this year. 
    • Shared drives are viewable by everyone in the group, so for confidential material, committees would need to have their own shared drive and not use a general LAUCB shared drive. 
    • Michael will reach out to chairs to ascertain how folks want to proceed, and will assist as appropriate.

New Business

  • Survey on Professional Development (Tim V.; Jeremy O.)
    • Survey done in 2018 on PD; do we want to do an update? RPD Committee discussed and agreed to take this on. Now seeking Ex Comm’s thoughts. 
    • Things have changed since 2018 and it seems a new survey is worthwhile. What do folks feel they can/cannot do with their PD?
    • A subgroup of RPD Com would review results and report to LAUCB.
    • Thought that if Ex Comm distributed it would lend more weight to the survey.
    • Questions will be similar as last time, but still being finalized. Christina and José Adrián will provide feedback on draft questions.
    • Survey will be shared from Ex Comm, promoted at Assembly, etc. 
    • Ex Comm members will add comments to draft as desired.
    • There was a side discussion about providing librarian candidates information on PD and other opportunities from LAUC. José Adrián will follow up with Jay and Ricky (LHRD).