Executive Committee Minutes 03/10/2021

LAUC-B Ex Comm Meeting Minutes

3/10/2021 10am-11:30am

Present: Sherry Lochhaas, Ramona Collins, Jianye He, Naomi Shiraishi, Joe Cera, Susan McElrath, Tim Vollmer

Others present: Kate Peck, Lilian Castilio-Speed, I-Wei Wang

I. Announcements

  • Spring Assembly set for April 6, 2021, 12-1:30pm 
  • The recording of the Fall Assembly has been saved to LAUC-B’s Google Drive
  • Reminder: DEI research survey from librarians at Mississippi State emailed to libstaff. 
  • LAUC Statewide election set for June 30, 2021. LAUC-B Nominations Committee is creating a slate to run our election concurrently with statewide LAUC
  • LAUC-B Conference is set for October 5-6, 2021 
  • J. He: 
    • LAUC-B R&PD Committee - received two applications in the second round, both submitted to LAUC statewide. 
    • R&PD Committee will develop a workshop for information and procedures on using professional development funds. Date TDB. 

II. Reports

A. Treasurer (J. He)  

  • 2021-22 budget request was emailed to Heidi Hallett on 2-25-2021
  • Balance as of March 9th: $17,166.92
  • Heidi & the Business Office are finalizing the balance for FY21

B. Meeting with UL (R. Collins) 

  • Q) Clarification on how professional development funds can be spent during pandemic. UL: Nothing has formally changed for what counts as professional development. Ex: Virtual conferences, workshops, networking events, memberships, certifications, Library Juice Academy, etc

C. LIBR meeting (S. McElrath) 

  • Discussion about UCB potentially purchasing Mills College. Must be budget positive for this to happen. What would this mean for the library? 
  • Monday: started Pilot for student study space in Moffitt. Started with users with a disability, will be rolled out to other users after Spring Break
  • Potentially reconfiguring the South/Southeast Asia Library reading room space as part of relocating staff from C&MS and Acquisitions departments with remodel of Moffitt. No final decisions have been made. [Update: The Library has since withdrawn the proposal]

D. LAUC statewide conference call (R. Collins)

  • Academic Freedom email went out about virtual presentation on March 24th
  • R&PD: in process of reviewing applications
  • Virtual Statewide Assembly: Will be the week of May 3rd, with a focus on Academic Freedom. The Assembly may be divided over two days. Details to come.

III. Continuing/Outstanding Business

A. Spring Assembly planning 

  • Speaker lined up to speak at noon. Determining logistics of scheduling business portion before or after the speaker.

B. LAUC-B Committee on Diversity’s Resolution on the Importance of Diversity in Collections: How should we publicize it?

  • ExComm endorsed this via email 
  • Add to agenda for the business meeting in Spring Assembly, post PDF of resolution to website, publicize, possibly solicit comments from LAUC-B members

IV. New Business

  1. Committee to review and possibly update DLA procedures
  2. Discuss LAUC-B Ex Comm/CAPA participation in interviews of Academic Personnel Analyst 4 candidates
    1. Include someone from Affiliated libraries
  3. Changes to South/Southeast Asia Library
    1. Beth Dupuis’s email went out March 8th, with a call for comments by April 9th. 
    2. [Update: The Library has since announced that this proposal is withdrawn]

V. Member questions/concerns?

  • None.