Executive Committee Minutes 03/09/2022

LAUC-B Ex Comm - meeting minutes - 3/9/22 10 am -12:00 pm
Join Zoom Meeting
https://berkeley.zoom.us/j/98424796697?pwd=V0RIL3UzNmFSdm5KMWxZQ3A5ektHUT09
Meeting ID: 984 2479 6697
Passcode: 603374

I. Announcements

  • Looking for nominations for the Distinguished Librarian Award (R. Collins)
    • December 9th booked with Chancellor

II. Member questions/concerns 

Suggestions for questions for upcoming meetings with the UL

  • Bring up messaging practices around library closures - seems too surprising for librarians
    • Re messaging: How can LAUC-B help? Outreach? Sounding board?
  • What’s happening with e-reserves?
  • Idea: LAUC-B gathers ideas/experiences from membership about how to do strategic planning that actively involves the broad organization to share with UL and AULs
  • Overall, need for more transparency from Cabinet level to help organization members’ think through issues at same rate, rather than being surprised

III. Reports

  • Treasurer (L. Michels)
    • February expenditures: $2,382.00
      • Employee development and training: $1,994.00
      • Conferences: $0
      • Memberships: $438.00
      • Out-of-State Travel: $0
    • Total expenditures FYTD: $9,776.36
    • 2021/2022 budget approved at $72,050
    • Approve 2022/23 budget submission 
      • Approved by ExComm
      • Susan will submit to LBS
  • Meeting with UL (S. McElrath)
    • March meeting canceled
  • LIBR meeting (C. Emmelhainz) 
  • LAUC statewide conference call   (S. McElrath)
    • Next meeting is 3/15 during the assembly. C. Emmelhainz will attend.
      • Confirm makeup of Berkeley Delegation to Statewide Assembly - Here is a link to our bylaws (See: Article IV Section 3) https://www.lib.berkeley.edu/sites/default/files/staff/LAUC-B%20Bylaws%20-%20June%202018.pdf
        • Currently C. Emmelhainz (Vice Chair) and R. Collins (alternate for Chair) and K. Peck (Affiliated Rep) are attending
        • A. Glusker volunteers to attend virtually (alternate for Secretary)
      • Is it okay to share the summary results from our 2020-21 member survey with LAUC Statewide?
        • No objections

IV. Continuing/Outstanding Business

  • Spring Assembly
    • Date:  May 11, 2002 (3-4:30 pm)
      • Approved, Abby will share with Amber Lawrence (Events Coordinator)
    • Program
      • Confirm speaker, etc. with Diversity Committee
      • How many breakout sessions do we want? Should they address all three questions or just one?
        • 1 breakout session, each group addresses 1 question, 15 minutes in groups and 15 minutes recap/report out
      • Any volunteers to take notes during the breakout sessions?
        • R. Collins, S. Hwang Jensen, A. Scheel
    • Business meeting Agenda
      • New hires, departures, and retirements
      • Chair’s Report - What to include? Update on Fall Assembly - [link to reports?] / Member Surveys - Please share ideas with Susan.
      • CAPA Report
      • Election Slate - Call of nominations from the floor
      • Committee to submit reports electronically
  • Library Worker Listserv
    • Recommendation is not to add a new listserv focused on racial justice. Too burdensome to moderate. Need instead to change library culture to allow for needed discussions.
    • Still need a way to contact library workers in addition to those who can be reached on the LAUC-B list
    • Idea: LAUC-B sponsors list and tasks a LAUC-B member to moderate
      • Need for multiple moderators
      • Need for it to be opt-in and have documented community standards
      • Is this LAUC-B’s business? Need to decide whether it is or not
      • Should we start with a pilot (time limited)? Good idea, especially at the end of the pilot we could (hopefully) make the case to Library Admin to take it over.
    • New charge for this working group: develop scope and community norms to establish pilot for listserv
      • Society of California Archivists recently did a lot of work redoing their code of conduct, might be good example
  • LAUC-B Getting to Know You Mixer
    • Upper Terrace is available week of commencement - this would need setup and take down
    • Also contacted Raleigh’s and Free House
      • Free House: back patio available (ask for dates), $300 reservation for space for 2 hours
    • Should this be more of a social hour or a networking event around LAUC-B committees?
      • Can we do both and keep it simple? Use nametags where people can say ‘Ask me about: [my committee]’
        • ESL has a button-maker!
    • Approved:
      • Free House, rental fee 
      • Date: May 4, 4-6pm
    • Need decision: Food/drink funding? There is a cap per person we can use for refreshments - need to ask LBO about that cap (L. Michels)
      • Snacks: $10/person
      • Drinks: $12-14/person

V. New Business

  • Affiliated Libraries Representative to ExComm - Sine will serve Sep. 2021 -August 2022 and Sep. 2022-Aug. 2023
    • This is to document the term for current membership
    • This gets us back on track so that when the Affiliated Rep is elected to a 2-year term, their first year they serve as chair of the Committee on Affiliated Libraries Affairs. Their second year they serve as the Affiliated Rep to Ex Comm.