Executive Committee Meeting Present: E. Byrne (Chair), M. Burnette, G. Handman, G. Peete, L. Leighton, L. Osegueda, P. Janes, M. Cochran (recorder), L. Castillo-Speed, T. Huwe Absent: B. Kornstein, K. Frohmberg I. Announcements 1. E. Byrne stated that she was pleased with the LAUC-B Fall Assembly, especially the open forum discussion on curatorial assistants. Several points of view on the issue were expressed by the membership. 2. LAUC Statewide Fall Assembly will be held Friday, December 3 at Berkeley, University Hall, Regents Room. William Massey, Senior Vice-President for Academic Affairs is the featured speaker. Susan Jurow, ARL/OMS, will conduct a workshop in the afternoon on creative problem solving. Agenda topics for the morning business meeting will include the role of retirees in LAUC, and assisting the Statewide Professional Governance Committee in establishing priorities for the issues it has to address. 3. AULs, ULs, Law Librarians and Associate Law Librarians are considered members of LAUC. Therefore, the total number of librarians on the Berkeley campus now stands at 107 instead of the previously reported 102. 4. E. Byrne sent Vice-Chancellor Heilbron an invitation to attend a future LAUC-B meeting. In addition, the letter mentioned specific issues Ex Com is interested in discussing such as the loss of 30% of our membership in the last three years, budgeting, paraprofessionals performing librarian work, and librarians as members of senate committees. II. Minutes Approval of the November 17 Ex Com minutes were postponed until the December 15 meeting. III. Travel- G. Peete A Travel Funding Report was distributed showing the amount of travel requests by categories of bargaining unit, non-unit affiliated and the Library librarian members unit, Affiliated librarians and non-unit, General Library librarians. G. Peete updated Ex Com on meetings he had with M. Cochran and E. Byrne to interpret the new travel guidelines in order to simplify the allocation process. Travel requests for this year total $50,000. The budget available for travel is around $40,000. Everyone will be funded approximately 70% of their request. A 10% on site transportation request has been built in, i.e. money for taxis, airport shuttles, etc. Allocations will cover airfare and registration for two trips. The amount of supplemental funding needed from LAG totals approximately $11,655. ACTION: G. Peete will send E. Byrne a final list of allocations next week. E. Byrne will forward the travel request to S. Rosenblatt indicating the amount needed from LAG. E. Byrne will send a letter from the Vice-Chancellor to Marilyn Shiells, Library Business Office, which aproves the LAUC-B operating and travel budget. IV. Goals E. Byrne passed out a list of Ex Com goals. The group was asked to add new goals, to prioritize the list, and to devise action plans to be assigned to Ex Com members or the appropriate LAUC-B committee or department within the Library. A lengthy discussion followed. New goals were added to the list, and related goals were grouped. Other points discussed: LAUC-B should minimize attention to "housekeeping" and broaden its vision by focusing on programs that will involve librarians in the programmatic mission of the university. LAUC-B's role with the Chancellor and Vice- Chancellor was discussed and suggestions were made to strengthen this relationship. It was recommended that the EX Com contact the Vice-Chancellor in a pro-active way regarding Library issues; for example, LAUC-B's position on the recruitment of a University Librarian. Another suggestion was to invite a Senate Library Committee member to attend Ex Com meetings and faculty to become members of LAUC-B committees. The concern about LAUC-B's lack of visibility was discussed. Several suggested ways to increase visibility include articles in CU News, UC Focus and the Berkeleyan to describe the honors, publications, etc. of LAUC-B members; Ex Com chair or designate to attend LAG meetings when LAUC related issues are discussed; and, in addition, LAUC-B members will be encouraged to submit announcements of their participation in newsworthy events. This information will be forwarded to the Director of Communications for press releases to local publications such as the Berkeleyan, or volunteers could be recruited to write press releases. The LAUC-B Program Committee was discussed as another way for LAUC-B to build campus partnerships. Programs featuring panels of librarians, library assistants, faculty, administrators, and students were suggested. Goals assigned top priority are: streamline the peer review process and related goals such as, create a manual with examples of self-evaluations; revise expectations for merit/promotion for librarians in view of increased workloads and fewer librarians; and implement upward evaluations of supervisors. Other goals mentioned, strengthen LAUC-B's role in the governance of the Library; improve LAUC effectiveness in light of downsizing (branch closures); seek supplemental sources for funding for LAUC professional development activities; and explore the issue of "curatorial assistants". ACTION: Additional goals should be sent to E. Byrne. E. Byrne will distinguish on-going goals from those that are specific and need immediate action and reissue the list. E. Byrne will draft a resolution to the Vice-Chancellor indicating critical times the Library's facing, the future of the Library, the recruitment of a UL, etc. A draft will be sent to Ex Com next week. Draft wording for the resolution should be sent to E. Byrne. V. Non-librarians/curatorial assistant task force- postponed until the December 15 meeting. Meeting Adjourned. Next meeting: December 15, 1993, 10-12M., Room 322, Doe Library