LAUC-B Executive Committee 1993/94 (1) August 25, 1993 Present: G. Handman (Outgoing Chair), W. Diamond, E. Byrne (Incoming Chair), R. Lhermitte, A. Sevetson, G. Peete, M. Burnette, P. Janes, B. Kornstein, K. Vanden Heuvel, A. Youmans, M. Drabkin, L. Leighton, K. Frohmberg, T. Huwe, P. Stewart, M. Cochran (recorder) Absent: L. Osegueda I. Announcements: 1. LAUC-B Spring Assembly Meeting minutes were distributed for preliminary review. Corrections are to be sent to Andrea Sevetson. II. Minutes of the July 21 meeting were approved. III. Ongoing Business- G. Handman, Outgoing Chair 1. G. Handman distributed his annual report, 1992/93, of LAUC-B activities and summarized key accomplishments. 2. G. Handman passed out the latest draft of the LAUC-B Application for Support for travel funds. There was a brief discussion on the advantages and disadvantages of the form. A major point was made that permission for staff leave is not within LAUC-B's purview. A separate form for supervisors to approve leave was proposed. LAUC-B will recommend that the Library Manager's Group discuss procedures for leave approval. The Committee on Professional Development thought that librarians requesting leave could use the already existing leave request form to get their supervisor's signature. The committee didn't think that a new form would be needed. * E. Byrne will e-mail J. Pudewell to have the issue of supervisors approving leave added to the LMG agenda. IV. New Business- E. Byrne, Incoming Chair 1. E. Byrne thanked outgoing members for their LAUC-B participation the past year and welcomed new members to what promises to be an exciting year. 2. L. Leighton raised the question of whether a UC employee with Berkeley as their home campus, but employed by another UC campus, is a LAUC-B member. * M. Cochran will review the LAUC statewide bylaws for the answer to this question. 3. Ideas/suggestions for new agenda items: Welcome packets for new librarians/LAUC-B members. Andrea Sevetson will put packets together. LAUC directory on the gopher to include subject specialties, e-mail addresses, etc. It was also suggested that affiliated librarians be included in both the LAUC-B gopher and the hardcopy library "phone" directories, and that some thought should be given to developing policies covering what goes in the LAUC-B section of the gopher. LAUC-B as an organization to seek grant funding for travel and programs. It was suggested that because there were insufficient funds to pay for all or most travel or development expenses, perhaps LAUC could look into grant or other funding to supplement existing travel/development/program funds. 4. Goals for 93/94: E. Byrne asked each committee member to send her two goals for LAUC-B to consider for the next year. 5. Agenda Follow-ups or continuations for 92/93 for future agendas: No topics were presented. 6. Programs: Program suggestions include- Symposium with prominent speakers invited; program suggesting alternative forms of funding; LAUC-B retreat to do strategic or long-term planning, establishing goals and directions for LAUC-B; all-day workshop on goal setting; half-day workshop on effective teaching, grant writing, or time management; regular annual or bi-annual workshop on peer-review. E. Byrne encouraged members to think about program ideas so we can increase the number of programs sponsored by LAUC-B. An agenda item carried over from last year is upward evaluation of supervisors. *E. Byrne agreed to bring up in monthly meeting with Dorothy Gregor. Status of LAUC-B guidelines for consolidation of branches. *E. Byrne will discuss with D. Gregor in monthly meeting. 7. Mentor Coordinator: E. Byrne asked for a volunteer to coordinate the mentor program. *Because no one volunteered, she agreed to appoint someone from the Executive Committee to serve as mentor coordinator. 8. Lawrence Hall of Science Library Collection: M. Drabkin summarized her interactions with the LHS administration regarding plans for the library collection after she is laid off. She asked LAUC-B Ex Comm to write a letter in support of a plan which would either protect the collection, or donate it to another institution, where it could be accessible. * E. Byrne, G. Handman and B. Kornstein will draft a letter to Vice Provost Heilbron concerning this issue. The draft will be e-mailed to LAUC-B Ex Comm members for comments. 9. A. Youmans reported on CAPA's progress in reviewing dossiers. 10. Ex Comm meetings: Meetings will be held the 3rd Wednesday of every month in Rm 322, Doe Library, 10-Noon. Members are also to reserve the 1st Wednesday of the month for emergency meetings 11. LAUC divisional minutes assignments: Members are to read the minutes of their assigned campus (as they arrive) and report to LAUC-B Ex Comm issues needing Berkeley's attention. UC Davis - K. Frohmberg UC Irvine - M. Burnette UC Los Angeles - B. Kornstein UC Riverside - M. Cochran UC San Diego - P. Janes UC San Francisco - G. Peete UC Santa Barbara - L. Leighton UC Santa Cruz - T. Huwe NOTE: an * indicates action to be taken and the person responsible. V. The meeting was adjourned.