LAUC-B Executive Committee 1992/93 (7)
January 13, 1993
MINUTES
Present: E. Byrne, W. Diamond, G. Handman (Chair), R. Moon, L. Osegueda,
G. Peete, A. Sevetson (Recorder), P. Stewart, A. Youmans
Absent: M. Drabkin, R. Lhermitte, K. Vanden Heuvel
Guests: John Heilbron
Vice Chancellor's Visit: G. Handman gave a rundown of LAUC-B events of the
last year for The Vice Chancellor. Issues and activities described included LAUC's
work on various peer review time table guidelines; discussions with the Chair
of the Faculty Senate regarding possible participation of librarians on Senate
committees; statewide and local discussions of the stipend/management options
issue; activities connected to the formation of statewide and local cultural
diversity committees). What follows is a brief listing of topics discussed
and comments from TVC.
Collections: J. Heilbron talked about consolidation and rational distribution
of effort and resources for collection building, and commented that we may
have to coordinate statewide collection building activities more highly in the
future. Related to these comments, regional cooperation efforts already in
place were discussed. Also discussed were instances in which cooperation
doesn't work due to overlapping programs, and places where cooperation and
reliances have broken down (e.g. translation journals).
Electronic Journals were mentioned as a place where the Library might save
funds. L. Osegueda gave a short synopsis of the Electronic Journals Task
Force. J. Heilbron also mentioned there was some hope to rework existing
funding formulas.
G. Handman discussed the Strategic Planning Process for the Library, and the
changing nature of the profession. He also discussed the need perceived by
LAUC for establishing effective academic partnerships and strengthening
programmatic ties between the library and academic departments. The
possibility of librarian participation on Faculty Senate committees was
discussed. J. Heilbron commented that while the closing of programs goes
through the Academic Planning Board, in issues where the enlarging of programs
is an issue Librarians could be better placed on dean's councils and
department committees.
Startup funds: E. Byrne brought forth the fact that L&S now had startup funds
to support the teaching and research activities of new faculty. She would like to see the
professional schools brought into this program. J. Heilbron would
like to see strong demands on Provosts in terms of startup funds. He
commented that the money shouldn't be discretionary - demands should be made on
departmental equipment funds for startup funds for The Library.
Library Component in Research Grants: The inclusion of library-related costs
in research grant proposals was discussed. The difficulty of identifying
appropriate proposals--the decentralized nature of the grant request process--
was pointed out by J. Heilbron. While most major grants go through the
Sponsored Projects Office, the SPO does not monitor the substantive nature of
the grant and does no coordination of grant requests among departments. G.
Peete suggested that J. Heilbron might suggest incorporating the library into
grant requests whenever appropriate. The idea of J. Heilbron authoring a column about
this for the Library Faculty Newsletter was brought up, and he was quite
enthusiastic.
J. Heilbron gave an overview of the Budget as it stood at that point.
Basically, after all the "monkeying" there is a $100 million shortfall for new
fiscal year for UC. The Berkeley share is 20% of this, or $20,000,000. He
mentioned three options: raise fees again, furlough or paycut 5%, and VERIP
III. Campus Administration wants to avoid layoffs. Berkeley has greater
resources than the other campuses. W. Diamond raised the question of the
contracts and what effect they would have. J. Heilbron responded that that
would be looked into.
G. Handman asked what this budget scene boded for cuts in programs. J.
Heilbron mentioned that some of the options were to increase fees for
professional schools or semi-privatize schools. There are already measures in
place on this campus for the 92/93 budget shortfall (VERIP and 3% holdbacks),
it is the 93/94 projected shortfall which is a problem.
ANNOUNCEMENTS:
G. Handman has asked the Program Committee to coordinate a presentation from
Jack McCredie sometime in February.
APPROVAL OF MINUTES:
The minutes of Dec 17 were approved as corrected.
ONGOING BUSINESS:
LAUC-B Server - G. Handman sent a rationale for establishing a
LAUC gopher/WAIS server to B. Hurley. R. Moon reported the issue
came up at Sparkplugs. B. Hurley will support the idea with LAG. Members of
Sparkplug have been teamed with Systems people to put up server types and
experiment to see possible uses. R. Moon mentioned there is a Gopher
implementation team in Evans Hall.
NEW BUSINESS:
A. W. Diamond gave an overview on the work of the Library Culture Working
Group. They have read articles on Total Quality Management (TQM), the UCLA
campus administration response to Sustaining Excellence, and the Sustaining
Excellence document. The work of the Working Group is continuing and will be
soliciting input from various groups, including LAUC-B, as work progresses.
The 6 areas of concentration (which often overlap) are: Administration as
infrastructure, Planned work environment, Organizational Structure for Service, Current jobs and Motivation Programs, Information on Tap where needed, Culture
for Adaptation.
B. Colorado Issue - G. Handman passed out the resolutions from UCLA and UCSC
about Measure 2 in Colorado. LAUC-B agrees that the profession is committed to intellectual
and social freedom. It was decided to see what information could
be made available to LAUC-B membership before the meeting so membership could
make informed decisions about actions to take.