Policy

This Collection Services Division policy identifies which components of newly acquired resources are considered to be essential to retain, describe, and preserve. This policy also applies to the preservation of circulating collections, as well as any changes that may be made to a catalog record.

This document covers coding best practices for fields and subfields in holdings records.

This procedure outlines the process for checking whether a newly received item arriving at a shelving location from a source other than Acquisitions/Metadata Services can be added to an existing fully cataloged record or if it needs to be referred to your local Tech Lead or Cataloging Unit for records work before adding to the collection. This documentation is NOT to be used for replacements for lost copies (forthcoming).

Item records in Alma provide the basis for a wide range of operations in technical and public services, such as checking things in/out, placing requests, billing, labeling, binding, tracking of in-process materials, and compiling statistics. Every item record in Alma must be attached to a holdings record, which is attached to the bibliographic (bib) record.

This document explains the proper way to create a new item in Alma, lists the tabs and fields available within an item record, and describes how they're used at Berkeley.

List of item policies

This document describes the process for withdrawing properly linked related records in Alma, that is, two or more records that describe the resource(s) in one physical volume and that are linked via a host bibliographic record.

The document also addresses the process of withdrawing multiple records that describe the resource(s) in one physical volume but that are not linked through a host bibliographic record, such as records for unlinked analytics.

This document covers the placement of regular and piggyback barcodes in print items.

The SILS Documentation Site Task Force developed a Style Guide which includes a set of best practices to guide staff in the creation and maintenance of documents on the SILS documentation.

This document lists the current and legacy MARC Organization Codes used by UC Berkeley Libraries in Alma.